Constitution of the Missouri Mappers Association
The name of this organization shall be the Missouri Mappers Association. Its purpose is to bring together those persons involved in the mapping profession in the state and local governments and private industry without regard to the unit of government or department in which such persons perform their duties. The Association shall be non-profit and any dues or other funds shall be used to further the objectives of the Association.
Article I
Objectives
Section 1: To create a frame work in which the various governmental units of Missouri and others may cooperate in the investigation, study, discussion, and recommendation of improvement in property mapping and land record management.
Section 2: To provide a forum in which officials of various agencies of state and local governments and others concerned with property mapping may address common problems.
Section 3: To provide a means whereby property mappers and other interested in property mapping may interchange ideas and experiences and obtain advice.
Section 4: To advance property mapping knowledge and practice through education.
Section 5: To encourage a high standard of experience as a means to more effectively serve the public.
Section 6: To work toward the improvement of the technical quality of property maps available to the government.
Section 7: To support legislation beneficial to property mappers and land record management.
Article II
Membership
Section 1 Regular Members: Mappers, mapping supervisors, department heads in charge of mapping, and those directly involved shall be entitled to regular membership.
Section 2 Subscribing Members: Persons or firms not eligible for regular membership that are interested in property mapping.
Section 3 Student Members: Students at a university, college, trade or other equally recognizable school, not eligible for regular membership that is interested in property mapping.
Section 4 Rejection: The right to reject any application for membership is hereby reserved for the Executive Committee.
Section 5 Voting Rights: The right to hold office and vote is open to all members in good standing, with the exception of student members.
Section 7 Transfer of Membership: Whenever the dues of a member are paid by the employer, and the member resigns, retires or other wise vacates the position during the period for which the dues have been paid; the membership may be transferred to the successor upon receipt of written notice to the Association by said employer.
Article III
Officers
Section 1 Selection: At each annual meeting there shall be elected for a one (1) year term a President-Elect and a Secretary by the membership in good standing who are present. A Treasurer shall be elected every other year for a two (2) year term by the membership in good standing who is present at the annual meeting. Two Directors shall serve on the Executive Board. One Director shall be elected every year for a two (2) year term by the membership in good standing who are present at the annual meeting so that one Director is elected every other year. The President-Elect will automatically assume a one (1) year term of President at the expiration of the President’s term.
Section 2 Executive Committee Members: The Executive Committee shall consist of the President, the President-Elect, the Immediate Past President, Secretary, Treasurer, and Directors. The President shall be the chairperson of the Executive Committee and may call a committee together in the interest of the Association at his or her discretion or upon the written request of three (3) committee members. The governing body of the Association shall be Executive Committee and it shall have the power to pass any resolution or bylaw it may deem necessary to accomplish the objectives of the Association which is not in conflict with any of the revisions of this constitution or resolutions or bylaws adopted in meeting of the Association. The Executive Committee shall approve the budgets for all committees, and these budgets shall not exceed without the approval of the Executive Committee.
Section 3 Quorum: For the purpose of transacting official business, a quorum of the executive Committee shall consist of not less than four (4) members thereof.
Section 4 Vacancy of Offices: Whenever a vacancy in the Executive Committee shall occur, the Nominating Committee shall appoint a voting member in good standing to fill the vacancy, which shall serve until the next annual meeting, providing when a vacancy occurs in the office of the President, the President-Elect, shall immediately succeed thereto.
Section 5 Compensation: Officers and Directors shall serve without compensation, except the reasonable expense to attend special meetings, may be approved by the Executive Committee.
Article IV
Duties of Officers
Section 1 President: The President shall be the Chairperson at all general association meetings and executive meetings and executive committee meetings, or designate the President-Elect, in his or her absence or another member of the Executive Committee. The President shall have power to appoint regular or special committees as he or she may deem necessary.
Section 2 President-Elect: The President-Elect shall exercise all the powers and duties of the President during his absence or inability to act and shall perform such other duties as may be assigned by the Executive committee. The President-Elect shall also act as coordinator of the Committees.
Section 3 Secretary: The Secretary shall keep roll of all members of the Association and a true up-to-date record of all proceedings of the Association and meeting of the Executive Committee, subject to the inspection and approval of the Executive Committee, which shall be turned over to his or her immediate successor in office.
Section 4 Treasurer: The Treasurer shall be the chief financial agent of the Association and shall exercise such authority and perform such duties of the Association as may be prescribed by the Executive Committee. The Treasurer shall have custody of all funds, securities, and legal instruments of the Association and shall be responsible for their safe keeping. To this end the Treasurer may, subject to approval of the Executive Committee, determine the place and manner of depositing and safekeeping of such funds, securities, and legal instruments. A correct account of all receipts and distributions must be kept and a complete up-to-date report submitted at each annual meeting. The Executive Committee shall have full rights to examine and cause an audit to be made at any time.
Section 5 Directors: The Directors shall help guide the Association to achieve its objectives by their involvement in the Executive Committee. They shall serve on the Executive Committee with the same voting rights as the other officers.
Article V
Nominations and Elections
Section 1: The President shall appoint each year a Nomination Committee consisting of three (3) voting members in good standing that shall select at least one (1) name from the membership, in good standing, as a candidate for each office and make the necessary report at each annual meeting.
Section 2: Additional nominations for each office may be made from the floor at any annual meeting by any voting member in good standing.
Section 3: Officers shall be elected by majority vote at the annual meeting.
Article VI
Meetings
Section 1: The Association shall hold its annual General meetings at which time the election and installation of officers shall take place. The Executive Committee shall have authority to call special meetings at such time as it deems necessary.
Section 2: Notice of the annual and any special meetings shall be given to all members by mail, not less than 15 days prior to such meetings. Notice shall state the date, time and place of the meeting, along with an agenda of business to be conducted.
Section 3 Quorum: Any business, including the election of officers, can be transacted by a majority of the voting membership in good standing who are present.
Article VII
Amendments
Section 1: This constitution may be amended by a majority vote of all voting members in good standing present and voting at the annual meeting, provided that notice and a copy of any proposed amendment shall have been sent to all members by mail, not less than fifteen (15) days prior to such meetings.
Section 2: All proposed amendments shall be submitted to the Executive Committee for its review, no later than 60 days in advance of the annual meeting.
Article VIII
Definition of "PROPERTY MAPPING"
PROPERTY MAPPING is the compilation or representation of cadastral information from the primary sources of deeds, surveys, plats, and base maps for the purpose of creating a graphic representation of land ownership, within a governmental unit for assessments, zoning or other purposes.
The information developed from property mapping may be used as a basis for further investigation into primary sources of deeds, plats, and surveys, but does not serve as a substitute for the primary sources of cadastral mapping.
The By-Laws of the Missouri Mappers Association
1. Committees
The following committees shall be appointed by the President each year.
A. Membership Committee
B. Education Committee
C. Publication Committee
D. Legislative Committee
E. Certification Committee
F. Annual Meeting Committee
G. Awards Committee
H. IT Committee
I. Historical Committee
All Committee Chairs are encouraged to attend Executive Committee Meetings and to submit reports to the President and Executive Board of committee activity upon request.
2. Annual Dues
The annual dues shall be $15.00 for regular members, $25.00 for subscribing members, and $5.00 for student members.
3. Time of Annual Meeting
The Association's Annual Meeting shall be held at the discretion of the Executive Committee.
4. Fiscal Year
The Association’s fiscal year shall begin on January 1 and end on December 31.
5. Approve of Expenditures
All Association expenditures shall be approved by the President and Treasurer.
6. Chapters
The Association, with the approval of its Board of Directors, may authorize and chapter local chapters consolidate chapters or revoke chapter charters for good cause. Chapters shall coextensive in geographical area; application for the charter of a chapter shall be in writing, signed by not fewer than ten (10) members in good standing, and shall be submitted to the Board of Directors of the Missouri Mappers Association for its approval.
Such local chapters may provide for their internal government and regulations by Bylaws which shall not be in conflict with the Constitution and Bylaws of the Association and which shall be submitted to the Board of Directors of the Association for its approval.
Each local chapter is required to have its chairperson or a chapter member, as designated by the chairperson of such chapter, in attendance at each quarterly meeting and give a report to the Board of Directors.
7. Amendments
These Bylaws may be amended by vote of the Executive Committee, as provided by Article III, Section 2, of the Constitution.
