Constitution of the Missouri Mappers Association
The name of this
organization shall be the Missouri Mappers Association. It's purpose
is to bring together those persons involved in the mapping
profession in the state and local governments and private industry
without regard to the unit of government or department in which
such
persons perform their duties. The Association shall be non-profit
and
any dues or other funds shall be used to further the objectives of
the
Association.
Article I
Objectives
Section 1 To
create a frame work in which the various governmental units
of Missouri and others may cooperate in the investigation, study,
discussion,
and recommendation of improvement in property mapping and land record
management.
Section 2 To
provide a forum in which officials of various agencies of
state and local governments and others concerned with property mapping
may address common problems.
Section 3 To
provide a means whereby property mappers and other interested
in property mapping may interchange ideas and experiences and obtain advice.
Section 4 To advance property mapping knowledge and practice through
education.
Section 5 To
encourage a high standard of experience as a means to more
effectively serve the public.
Section 6 To
work toward the improvement of the technical quality of
property maps available to the government.
Section 7 To
support legislation beneficial to property mappers and land
record management.
Article II
Membership
Section 1 Regular
Members: Mappers, mapping supervisors, department heads
in charge of mapping, and those directly involved shall be entitled
to
regular membership.
Section 2 Subscribing
Members: Persons or firms not eligible for regular
membership, that are interested in property mapping.
Section 3 Student
Members: Students at a university, college, trade or
other equally recognizable school, not eligible for regular membership,
that are interested in property mapping.
Section 4 Rejection:
The right to reject any application for membership is hereby reserved
for the Executive Committee.
Section 5 Voting
Rights: The right to hold office and vote is open to
all members in good standing, with the exception of student members.
Section 6 Transfer
of Membership: Whenever the dues of a member are paid
by the employer, and the member resigns, retires or other wise vacates
the position during the period for which the dues have been paid;
the
membership may be transferred to the successor upon receipt of written
notice to the Association by said employer.
Article III
Officers
Section 1 Selection:
At each annual meeting there shall be elected for
the term of one (1) year, by the membership in good standing who
are
present, a President, a Vice-President, and a Secretary. The Treasurer
and two (2) Directors shall be elected for a term of two (2) years,
by
the membership in good standing who are present, with one (1) Director
being elected each year. Beginning in 1988, one (1) Director shall
be
elected to a full two (2) year term and one (1) Director shall be
elected
for a half, one (1) year term. One Director shall be elected each
year
thereafter, so that the terms of the Directors shall be staggered.
Section 2 Executive
Committee Members: The Executive Committee shall consist of the
President, the Immediate Past President, Secretary,
Treasurer, and Directors. The President shall be the chairperson
of
the Executive Committee and may call a committee together in the
interest
of the Association at his or her discretion or upon the written request
of three (3) committee members. The governing body of the Association
shall be Executive Committee and it shall have the power to pass
any
resolution or bylaw it may deem necessary to accomplish the objectives
of the Association which is not in conflict with any of the rovisions
of this constitution or resolutions or bylaws adopted in meeting
of the
Association. The Executive Committee shall approve the budgets for
all
committees, and these budgets shall not exceed without the approval
of
the Executive Committee.
Section 3 Quorum:
For the purpose of transacting official business, a
quorum of the executive Committee shall consist of not less than
four
(4) members thereof.
Section 4 Vacancy
of Offices: Whenever a vacancy in the Executive Committee shall
occur, the Nominating Committee shall appoint a voting
member in good standing to fill the vacancy, who shall serve until
the
next annual meeting, providing when a vacancy occurs in the office
of
the President, the Vice-President, shall immediately succeed thereto.
Section 5 Compensation:
Officers and Directors shall serve without compensation, except
the reasonable expense to attend special meetings,
may be approved by the Executive Committee.
Article IV
Duties of Officers
Section 1 President:
The President shall be the Chairperson, and preside
at all general association meetings and executive meetings and executive
committee meetings, or designate the Vice-President, in his or
her
absence
or another member of the Executive Committee. The President shall
have power
to appoint regular or special committees as he or she may deem necessary.
Section 2 Vice-President:
The Vice-President shall exercise all the powers
and duties of the President during his absence or inability to act
and shall
perform such other duties as may be assigned by the Executive committee.
The
Vice-President shall also act as coordinator of the Standing Committee.
Section 3 Secretary:
The Secretary shall keep roll of all members of the
Association and a true up-to-date record of all proceedings of the
Association
and meeting of the Executive Committee, subject to the inspection
and approval
of the Executive Committee, which shall be turned over to his or
her immediate
successor in office.
Section 4 Treasurer:
The Treasurer shall be the chief financial agent of the
Association and shall exercise such authority and perform such duties
of the
Association as may be prescribed by the Executive Committee. The
Treasurer
shall have custody of all funds, securities, and legal instruments
of the
Association and shall be responsible for their safe keeping. To this
end the
Treasurer may, subject to approval of the Executive Committee, determine
the
place and manner of depositing and safekeeping of such funds, securities,
and
legal instruments. A correct account of all receipts and distributions
must
be kept and a complete up-to-date report submitted at each annual
meeting. The
Executive Committee shall have full rights to examine and cause an
audit to be
made at any time.
Section 5 Directors:
The Directors shall help guide the Association to achieve
its objectives by their involvement in the Executive Committee. They
shall
serve on the Executive Committee with the same voting rights as the
other
officers.
Article V
Nominations and Elections
Section 1 Nominations
and Elections: The President shall appoint each year
a Nomination Committee consisting of three (3) voting members in
good standing
who shall select at least one (1) name from the membership, in good
standing,
as a candidate for each office and make the necessary report at each
annual
meeting.
Section 2 Additional
nominations for each office may be made from the floor
at any any annual meeting, by any voting member in good standing.
Section 3 Officers shall be elected by majority vote at the annual
meeting.
Article VI
Meetings
Section 1 The
Association shall hold its annual General meetings at which time
the election and installation of officers shall take place. The Executive
Committee shall have authority to call special meetings at such
time
as it
deems necessary.
Section 2 Notice:
Notice of the annual and any special meetings shall be given
to all members by mail, not less than 15 days prior to such meetings.
Notice
shall state the date, time and place of the meeting, along with an
agenda of
business to be conducted.
Section 3 Quorum:
Any business, including the election of officers, can be
transacted by a majority of the voting membership in good standing
who are
present.
Article VII
Amendments
Section 1 This
constitution may be amended by a majority vote of all voting
members in good standing present and voting at the annual meeting,
provided
that notice and a copy of any proposed amendment shall have been
sent to all
members by mail, not less than fifteen (15) days prior to such meetings.
Section 2 All
proposed amendments shall be submitted to the Executive Committee
for its review, no later than 60 days in advance of the annual
meeting.
Article VIII
Definition of "PROPERTY MAPPING"
PROPERTY MAPPING
is the compilation or representation of cadastral information
from the primary sources of deeds, surveys, plats, and base maps
for the
purpose of creating a graphic representation of land ownership, within
a
governmental unit for assessments, zoning or other purposes.
The information
developed from property mapping may be used as a basis for
further investigation into primary sources of deeds, plats, and surveys,
but
does not serve as a substitute for the primary sources of cadastral
mapping.
The Missouri Mappers Association Bylaws
1. Committees
The following committees shall be appointed by the President each
year.
A. Membership Committee
B. Education Committee
C. Publication Committee
D. Legislative Committee
E. Certification Committee
F. Annual Meeting Committee
G. Awards Committee
H. Cadd Committee
I. Historical Committee
2. Annual Dues
The annual dues
shall be $15.00 for regular members, $25.00 for subscribing
members, and $5.00 for student members.
3. Time of Annual Meeting
The Association's
Annual Meeting shall be held at the discretion of the
Executive Committee.
4. Fiscal Year
The Association's
Fiscal Year shall begin August 1 and close on July 31 of
each year.
5. Approve of Expenditures
All Association expenditures shall be approved by the President
and Treasurer.
6. Chapters
The Association,
with the approval of it's Board of Directors, may authorize
and chapter local chapters, consolidate chapters or revoke chapter
charters
for good cause. Chapters shall coextensive in geographical area,
application
for the charter of a chapter shall be in writing, signed by not fewer
than
ten (10) members in good standing, and shall be submitted to the
Board of
Directors of the Missouri Mappers Association for it's approval.
Such local chapters
may provide for their internal government and regulations
by Bylaws which shall not be in conflict with the Constitution and
Bylaws
of the Association and which shall be submitted to the Board of Directors
of the Association for it's approval.
Each local chapter
is required to have it's chairperson or a chapter member,
as designated by the chairperson of such chapter, in attendance at
each
quarterly meeting and give a report to the Board of Directors.
7. Amendments
These Bylaws
may be amended by vote of the Executive Committee, as provided
by Article III, Section 2, of the Constitution.
